Judge/Manager Guide
Complete guide to managing cases, scheduling hearings, and making rulings
Role Overview
As a Judge/Manager, you have comprehensive access to case management, hearing scheduling, and evidence handling. You can create cases, schedule hearings, upload evidence, and make rulings.
Your Capabilities
✓ You Can:
- • Create and manage cases
- • Schedule and conduct hearings
- • Upload and view evidence
- • Make rulings and orders
- • Assign cases to other judges
- • Generate daily cause lists
✗ You Cannot:
- • Invite or manage users
- • Assign roles
- • Configure system settings
- • Access other organisations
Case Management
- 1.
Navigate to Cases
Go to Dashboard → Cases
- 2.
Click "Create Case"
- 3.
Enter Case Details
- • Case Type (Civil, Criminal, Family, etc.)
- • Case Title
- • Filing Date
- • Parties (Plaintiff, Defendant, etc.)
- • Description
- 4.
Assign Judge (Optional)
Assign to yourself or another judge
- 5.
Save Case
Case number is auto-generated
View Case Details
Click on any case to see full details, parties, hearings, documents, and evidence
Update Case Status
Change status to Active, Pending, Closed, etc.
Add Case Notes
Add internal notes, rulings, or updates to the case
Hearing Management
- 1.
Open Case
Navigate to the relevant case
- 2.
Go to Hearings Tab
Click "Schedule Hearing"
- 3.
Enter Hearing Details
- • Date and Time
- • Hearing Type (Mention, Trial, Sentencing, etc.)
- • Courtroom
- • Presiding Judge
- • Duration
- • Notes or Special Instructions
- 4.
Save Hearing
Hearing appears in daily cause list and calendar
View your daily schedule and all hearings:
Accessing Cause Lists:
- • Go to Dashboard → Calendar
- • Select date to view hearings
- • Filter by courtroom or judge
- • Export to PDF for printing
Documents & Evidence
- 1. Open case and go to Documents tab
- 2. Click "Upload Document"
- 3. Select document type (Affidavit, Motion, Order, etc.)
- 4. Add description and metadata
- 5. Upload file (PDF, Word, images supported)
Tip: Documents are automatically timestamped and logged for audit trail
Upload Evidence
Go to Evidence tab → Upload → Select type (Physical, Documentary, Digital)
Chain of Custody
System automatically tracks who uploaded, viewed, or modified evidence
Making Rulings
Record rulings and orders directly in the case:
- 1. Open case details
- 2. Go to Rulings section
- 3. Click "Add Ruling"
- 4. Enter ruling text or upload judgment document
- 5. Set effective date
- 6. Save ruling
Note: Rulings are permanently logged and cannot be deleted, only amended with new entries
Search & Reporting
Advanced Search
Search cases by number, party name, judge, date range, or case type
Generate Reports
Create reports on case statistics, hearing schedules, and workload
Best Practices
Update Cases Promptly
Record rulings and updates as soon as hearings conclude
Review Daily Cause List
Check your schedule each morning to prepare for hearings
Maintain Evidence Chain
Always document evidence uploads and viewing for audit purposes