Case Management
Learn how to create, manage, and track court cases
Cases are the central unit of work in Totolaw. Each case represents a legal matter tracked within your organisation. Cases contain:
Navigate to Cases
Click "Cases" in the sidebar menu to open the cases page
Click "New Case"
Look for the "New Case" button in the top right corner
Fill in Case Details
Enter the case title, select the case type (Civil, Criminal, etc.), and set the status
Assign the Case (Optional)
You can assign the case to a specific user in your organisation for tracking
Save
Click "Save" to create the case. You can always edit it later.
Cases List
The main Cases page shows all cases you have access to. You can sort, filter, and search through cases.
Case Details
Click on any case to view its full details, including parties, hearings, evidence, and history.
Status Indicators
Cases are color-coded by status to help you quickly identify their current state.
To edit a case, open the case details page and click the "Edit" button (if you have permission). You can update:
- •Case title
- •Case type (Civil, Criminal, Family, etc.)
- •Case status (Open, Active, Pending, Closed)
- •Assignment (who is responsible for the case)
Note: You need appropriate permissions (cases:update) to edit cases. Admins and Managers typically have this access.
View Case Details
Click any case to see full details including type, status, dates, and assignments
Update Status
Change case status to track progress (Open, Active, Pending, Closed)
Link Evidence
Upload evidence files and link them to specific cases
Schedule Hearings
Create and schedule hearings linked to the case
Case status helps track where each case is in its lifecycle. Common statuses include:
Open / New
Case has been filed but work hasn't started yet
Active / In Progress
Case is actively being worked on with hearings and evidence collection
Pending
Awaiting external action, information, or next steps
Closed / Resolved
Case has been completed and is no longer active
- Use clear, descriptive case titles (e.g., "State v. Smith - Theft Case")
- Select the correct case type (Civil, Criminal, Family, etc.) for better organization
- Update case status regularly to reflect progress
- Assign cases to the appropriate staff member for accountability
- Link all evidence files to cases for easy access
- Use search to find existing cases before creating duplicates