Getting Started with Totolaw
Everything you need to know to start managing court cases effectively
1️⃣ Sign In
Click the "Sign In" button → Enter your email → Check your email inbox → Click the link in the email
2️⃣ Look Around
After signing in, you'll see the main menu on the left side. Click on "Cases" to see all cases.
3️⃣ Try Creating Something
In the Cases page, click the "New Case" button to practice creating a case.
💡 That's it! Keep reading below to learn more details.
Totolaw (pronounced "TOH-toh-law") comes from the Fijian word "Totolo" meaning "fast". Think of it as a digital filing system for your court. Instead of keeping everything in paper folders, you can organize cases, schedule hearings, store documents, and find information quickly on your computer or phone.
Case Management
Track all case details in one place
Court Hearings
Schedule and manage hearings
Evidence Storage
Secure document management
Team Collaboration
Work together seamlessly
Sign In (Log In to the System)
What to do: Enter your email address, then check your email inbox. You'll receive an email with a link to click. That's how you get in - no password needed! (This is called a "login link" or "magic link".)
Explore the Dashboard (Your Home Page)
What you'll see: On the left side of your screen, there's a menu with buttons. The main ones are: Cases (📁 view all court cases), Hearings (📅 court dates), Documents (📄 files), and Search (🔍 find anything). Click each one to see what's inside.
Create Your First Case
Navigate to Cases and click "New Case" to create your first case entry. Fill in the case details and save.
Schedule a Hearing
Go to Hearings to schedule court hearings linked to your cases. Set the date, time, and location.
Upload Evidence
Use the Evidence section to upload and organize documents related to your cases.
Organisations (Your Court or Office)
Think of an organisation like a separate building. Each court has its own organisation, and you can only see the cases and information from your court. Other courts can't see your data, and you can't see theirs. You join an organisation when someone invites you via email.
Roles & Permissions (What You Can Do)
Your "role" determines what buttons you can click. Like job titles:
• Admin = Boss (can do everything, add/remove people)
• Staff = Court clerk (can create cases, upload files, schedule hearings)
• Viewer = Guest (can only look, can't change anything)
Your administrator assigns your role when they invite you.
Cases
The central unit of work. Each case has a title, type, status, and can be assigned to specific users. Cases track all related information in one place.
Hearings
Court appearances scheduled for specific dates and locations. Each hearing is linked to a case. View hearings in a calendar or list format.
Evidence
Documents, images, audio files, and other materials linked to cases. All evidence is encrypted and stored securely with access controls.
Search
Global search lets you quickly find cases, hearings, and evidence across your organisation's data.
Use the sidebar menu to navigate between Cases, Hearings, Evidence, and Search
The Dashboard shows a summary of recent activity and statistics
Use the Organisation Switcher (if you belong to multiple organisations)
Click your profile to access Settings and Logout
The Search feature lets you quickly find anything across your organisation
On mobile, tap the menu icon to open the navigation sidebar
Next: Explore Feature Guides
Now that you understand the basics, dive deeper into specific features: